Privacy Policy

Maryanne Johnston Ltd is registered in Scotland SC551753, with our registered office at 1, Cherry Tree Court, Peebles EH45 9BU. The terms and conditions for the use of our website are detailed below. By continuing to use the site, you confirm your acceptance of our terms and conditions.

Copyright

The contents of these pages are copyright to Maryanne Johnston Ltd and its providers. None of the content of this site may be copied or otherwise incorporated into or stored in any other design, logo, website, electronic retrieval system or publication in any form (whether hard copy, electronic or other). Linking to or framing of this site or any part of it is not permitted without permission.

Disclaimer

Although the information contained in this website is given in good faith, we do not guarantee that the information will always be complete, accurate or reliable.

No information, whether spoken or written, obtained by you from Maryanne Johnston Ltd’s website shall give rise to any duty of care, contract, warranty or any other obligation which is not expressly stated. We make no warranty or representation that the use of this website will be uninterrupted or error free, or that this site or the server that makes it available are free of viruses. We assume no responsibility or liabilities for any information published on the website and further disclaim all liability in respect of such information.

Terms and Conditions

While every effort is made to provide accurate information, Maryanne Johnston Ltd accepts no responsibility for the accuracy of information posted on this site. Maryanne Johnston Ltd is committed to ensuring the best standards of practice in all its activities.

Privacy Notice

This Privacy Notice sets out how we collect and use any information that you give to us when you engage us. It is important that you read this Privacy Notice, together with the terms of business issued to you.

Maryanne Johnston Ltd understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of all of our clients and business contacts and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.

1. Information About Us

Maryanne Johnston Ltd                      .

Limited Company registered in Scotland under company number SC551753.

Registered address: One Cherry Tree Court, Peebles, EH45 9BU.

Trading Address: RachanHus, Broughton, Biggar, ML12 6HH

VAT number: 838721896.

Representative: Maryanne Johnston

Email address: mj@maryannejohnston.co.uk

Telephone number: 07768 414025

Postal address: RachanHus, Broughton, Biggar, ML12 6HH.

2. What Does This Notice Cover?

This Privacy Information explains how we use your personal data: how it is collected, how it is held, and how it is processed. It also explains your rights under the law relating to your personal data.

3. What Is Personal Data?

Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

The personal data that we use is set out in Part 5, below.

4. What Are My Rights?

Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:

a)            The right to be informed about our collection and use of your personal data. This Privacy Notice should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 11.

b)            The right to access the personal data we hold about you. Part 10 will tell you how to do this.

c)            The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 11 to find out more.

d)            The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we hold. Please contact us using the details in Part 11 to find out more.

e)            The right to restrict (i.e. prevent) the processing of your personal data.

f)             The right to object to us using your personal data for a particular purpose or purposes.

g)            The right to withdraw consent. This means that, if we are relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.

h)            The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.

i)              Rights relating to automated decision-making and profiling. We do not use your personal data in this way

For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 11.

It is important that your personal data is kept accurate and up-to-date. If any of the personal data we hold about you changes, please keep us informed as long as we have that data.

Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.

If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. We would welcome the opportunity to resolve your concerns ourselves however, so please contact us first, using the details in Part 11.

5. What Personal Data Do You Collect and How?

Depending upon your use of our services, we may collect and hold some or all of the personal and non-personal data set out in the table below, using the methods also set out in the table. We do not collect any ‘special category’ or ‘sensitive’ personal data, personal data relating to children or data relating to criminal convictions and/or offences.

Data Collected How We Collect the Data
Name Provided by the individual/their employer or via a third-party provider.
Job title
Business Name
Contact details; email address
Previous employment history Provided by the individual/attendee
Personal interests
Data from third parties including contact details. Provided by third party by email

6. How Do You Use My Personal Data?

Under the Data Protection Legislation, we must always have a lawful basis for using personal data. The following table describes how we will use your personal data, and our lawful bases for doing so:

What We Do What Data We Use Our Lawful Basis
Administering our business Name

Business name

Contact details; email address

Necessary for the performance of a contract or to enter into a contract, Necessary for compliance with a legal obligation, Necessary for the legitimate interests of the organisation

 

Supplying our services to you Name

Job title

Contact details; email address

Employment history

Personal interests

Necessary for the performance of a contract or to enter into a contract, Necessary for compliance with a legal obligation, Necessary for the legitimate interests of the organisation

 

Managing payments for our services Business name Necessary for the performance of a contract or to enter into a contract, Necessary for compliance with a legal obligation, Necessary for the legitimate interests of the organisation
Personalising and tailoring our services for you Name

Job title

Business name

Necessary for the performance of a contract or to enter into a contract, Necessary for compliance with a legal obligation, Necessary for the legitimate interests of the organisation

 

Communicating with you Name

Job title

Contact details; email address

Business name

Necessary for the performance of a contract or to enter into a contract, Necessary for compliance with a legal obligation, Necessary for the legitimate interests of the organisation

 

Supplying you with information by email that you have opted-in-to (you may opt-out at any time by unsubscribing Name

Job title

Contact details; email address

Business name

Necessary for the legitimate interests of the organisation

With your permission and/or where permitted by law, we may also use your personal data for marketing purposes, which may include contacting you by email with information, news, and offers on our services. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the Data Protection Legislation and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out.

We will only use your personal data for the purpose(s) for which it was originally collected unless we reasonably believe that another purpose is compatible with that or those original purpose(s) and need to use your personal data for that purpose. If we do use your personal data in this way and you wish us to explain how the new purpose is compatible with the original, please contact us using the details in Part 11.

If we need to use your personal data for a purpose that is unrelated to, or incompatible with, the purpose(s) for which it was originally collected, we will inform you and explain the legal basis which allows us to do so.

In some circumstances, where permitted or required by law, we may process your personal data without your knowledge or consent. This will only be done within the bounds of the Data Protection Legislation and your legal rights.

7. How Long Will You Keep My Personal Data?

We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods (or, where there is no fixed period, the following factors will be used to determine how long it is kept):

Type of Data How Long We Keep It
Name  

 

 

10 years

 

Contact details; email address
Business name
Job title
Previous employment history
Personal interests

8. How and Where Do You Store or Transfer My Personal Data?

We will only store or transfer your personal data within the UK. This means that it will be fully protected under the Data Protection Legislation.

The security of your personal data is essential to us, and to protect your data, we take a number of important measures, including the following:

  • limiting access to your personal data to those employees, contractors, and other third parties with a legitimate need to know and ensuring that they are subject to duties of confidentiality;
  • procedures for dealing with data breaches (the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, your personal data) including notifying you and/or the Information Commissioner’s Office where we are legally required to do so;

9. Do You Share My Personal Data?

We will not share any of your personal data with any third parties for any purposes, subject to the following exceptions;

If we sell, transfer, or merge parts of our business or assets, your personal data may be transferred to a third party. Any new owner of our business may continue to use your personal data in the same way(s) that we have used it, as specified in this Privacy Policy.

In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

10. How Can I Access My Personal Data?

If you want to know what personal data, we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.

All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 11. To make this as easy as possible for you, a Subject Access Request Form is available for you to use. You do not have to use this form, but it is the easiest way to tell us everything we need to know to respond to your request as quickly as possible.

There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.

We will respond to your subject access request within 28 days and, in any case, not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.

11. How Do I Contact You?

To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details (for the attention of Maryanne Johnston):

Email address: mj@maryannejohnston.co.uk

Telephone number: 07768 414025

Postal Address: RachanHus, Broughton, Biggar, ML12 6HH

12. Changes to this Privacy Notice

We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.

Any changes will be made available on our website.   This Privacy Notice was last updated in May 2019.

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