Privacy Policy

Maryanne Johnston Ltd is registered in Scotland SC551753, with our registered office at 9-11 Melville Street, Edinburgh, EH3 7PE. The terms and conditions for the use of our website are detailed below. By continuing to use the site, you confirm your acceptance of our terms and conditions.

Copyright

The contents of these pages are copyright to Maryanne Johnston Ltd and its providers. None of the content of this site may be copied or otherwise incorporated into or stored in any other design, logo, website, electronic retrieval system or publication in any form (whether hard copy, electronic or other). Linking to or framing of this site or any part of it is not permitted without permission.

Disclaimer

Although the information contained in this website is given in good faith, we do not guarantee that the information will always be complete, accurate or reliable.

No information, whether spoken or written, obtained by you from Maryanne Johnston Ltd’s website shall give rise to any duty of care, contract, warranty or any other obligation which is not expressly stated. We make no warranty or representation that the use of this website will be uninterrupted or error free, or that this site or the server that makes it available are free of viruses. We assume no responsibility or liabilities for any information published on the website and further disclaim all liability in respect of such information.

Terms and Conditions

While every effort is made to provide accurate information, Maryanne Johnston Ltd accepts no responsibility for the accuracy of information posted on this site. Maryanne Johnston Ltd is committed to ensuring the best standards of practice in all its activities.

Privacy Notice

This Privacy Notice sets out how we collect and use any information that you give to us when you engage us. It is important that you read this Privacy Notice, together with the terms of business issued to you.

Maryanne Johnston Ltd is committed to protecting and respecting your privacy and treating the personal information you provide us with correctly and lawfully.

Maryanne Johnston Ltd will be a “controller” of the personal information that you provide to use during the course of us working with you.

Information we will or may gather from or about you

  1. A client correspondence file for each client or group.
    This will include a form which Maryanne completes with attendees during workshops/meetings. These forms may include the following confidential information:
    a. Attendees’ name
    b. Job title
    c. Company name
    d. Date of session
    e. Which session they are attending
    f. Mobile number
    g. Dates and details of events they are speaking at
    h. Experience of presenting internally and externally/to the media
    i. Tools they use – notes/slides/scripts
    j. Whether they’ve completed a course before and who with
    k. Brief employment background information
    l. Personal interests
    m. Strengths and weaknesses when presenting and goals
    n. Comments made by Maryanne Johnston and feedback on progress
  2. Files include a short biography of each attendee and a completed feedback form about the workshop.
  3. There may be copies of presentations which are held with the client’s consent.
  4. This file will be held for 10 years from the date the work began.
  5. Short films of client presentations and pitches are made during workshops. Unless the client asks otherwise, these are deleted at the end of the training period.
  6. If clients want to view films later or download them they are uploaded to Dropbox and held securely for one week before they are deleted. A written consent form will be used for this.
  7. Presentations and films may be held on file for further revision or are occasionally used as case studies in courses with the client’s written consent.
  8. Photos of clients are occasionally used in marketing materials with the written consent of the client and photographer.
  9. Proposals may include client testimonials (with consent) and objectives of individuals or companies.
  10. Some financial details of suppliers are held in Xero for the purposes of invoicing and payments.

How is your personal information collected?

Directly – most of the information that we collect from you will be provided by you to us at client meetings or via our contract, in writing by letter or email, over the telephone, or any other means.

Change of Purpose

We will only use your personal information for the purpose for which we collected it, unless we reasonably consider that we need to use it for another reason, and that reason is compatible with the original purpose.

If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

How we protect your personal information

Your personal information is stored on our OneDrive filing system and on our server based in the UK and is accessed by our staff for the purposes set out above.

Clients’ names, addresses, email addresses and phone numbers are held securely in Microsoft Outlook Exchange for general correspondence and in Mailchimp for marketing purposes.

Your personal information is also stored in our paper files. These are retained in our filing cabinets in a locked office for 10 years.

Your personal information will be stored on Maryanne Johnston’s mobile telephone if you communicate with her by mobile or email. This device is password protected and touch enabled.

We have high level cyber security programming in place and use a locally based IT Management Support service.

Your rights

Clients have the right to access, rectify or erase this information on request by contacting Maryanne Johnston Ltd using any of the following:

Phone: 07768 414025

Email: mj@maryannejohnston.co.uk

Post: RachanHus, Broughton, Biggar, ML12 6HH

Questions

If you have any questions about this Privacy Notice or how we handle your personal information, please contact Maryanne Johnston using the details above.

Law Relating to this Notice

“Data Protection Law” includes the General Data Protection Regulation 2016/679; the UK Data Protection Act 2018 and all relevant EU and UK data protection legislation.

Changes to our Privacy Notice

We may change this Privacy Notice at any time by updating this page we would recommend that you check the Website from time to time to ensure you are aware of any changes.

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